Project Delivery Support & Event Management

Through years of consulting and training, KI has developed an expertise in planning meetings and training programs throughout Sub-Saharan Africa, the Indian Ocean, the Far East, Europe, and the U.S. And now we are sharing our know-how with our clients.

Let Kilimanjaro International manage all facets of your event: travel arrangements, venue selection, registration, food and beverage service, handling press and media outlets, graphics design, printing, targeted advertising, and promotion. We have also developed an in-house human resource capacity to provide reliable project delivery support, training planning, and management services for meetings and events, large or small, anywhere in the world.

We can handle all arrangements for the largest events, across town or across the world.



OUR SERVICES INCLUDE:



Pre-Event Functions

  • Prepare detailed event budgets.

  • Search and book event venues and make lodging reservations.

  • Expedite immigration and customs clearance for delegates or participants.

  • Ensure adequate availability and maintain control of all audio-visual and presentation equipment.

  • Arrange for appropriate VIPs to grace official-opening, certificate-conferring, and closing ceremonies.

  • Identify and recommend appropriate corporate promotional items, arrange for secretarial services, prepare event invitations, and confirm attendance

  • Provide local transport and arrange for transfers for participants and equipment/supplies.


Conference Room Setup Functions
  • Set up meeting rooms; arrange materials and supplies; provide writing materials, name tents, and name tags.

  • Arrange audio-visual and presentation equipment.


Meal and Beverage Supervision Functions
  • Negotiate competitively priced, quality wholesale food and beverage service package prices.

  • Arrange daily menus for meals and refreshment breaks. We also plan for special social events including cocktail parties and catered dinners.


Logistical Functions
  • Maintain attendance register and prepare expense accounts and follow-up report.

  • Administer post training/conference evaluation.

  • Pay or reimburse participant dinner and transportation per diem.

  • Help participants purchase local currency and confirm return airline tickets.

  • Recommend local sight-seeing, restaurants/eating facilities, and other local attractions; manage group social outings to select locations.

  • Provide transportation to and from hotel and airport.

Links

Consulting
Training
Project Delivery Support and Event Management
CSS – Contract Staffing Solutions

A Quick Look

We are especially proficient at helping non-African entities carry out projects in Africa. For example, we provided conference organization and event management services to the Atlanta-based Centers for Disease Control in preparing Tanzanian medical doctors to respond to the avian flu pandemic; facilitated the New York City Department of Investigation’s training of investigators from the Prevention and Combating of Corruption Bureau in Tanzania; and handled local travel logistics for the University of California at San Francisco in its HIV/AIDS research in Tanzania—visiting over 40 HIV/AIDS voluntary testing centers.

Our event management assistance frees clients from the logistical burden of operating in an unfamiliar region, and our local clients from time-consuming administrative arrangements and logistical details. Both international and local clients are then free to concentrate on core event agendas, content, and key project operations.

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